Notice to
homeowners
Lot 214
Annual meeting — Thursday, 7:00 PM
Quorum required. Proxies accepted at the clubhouse until 6:45 PM.
Posted for the community
Your notice made it to the door.It never made it to the resident.
TextHOA sends every announcement, ballot, and violation notice by text — each one with a delivery receipt against the lot it went to. Boards stop chasing. Residents stop missing things.
No credit card · A dedicated US number for your community · pricing
Oakridge Community Association
+1 (512) 555-0139
Annual meeting Thursday 7:00 PM at the clubhouse. Quorum required — please reply Y if you plan to attend.
Y — and can I send a proxy?
Yes. Proxies accepted until 6:45 PM. CC&R Art. IV §2.
§ 01Native SMS, not an add-on
Nine things the other HOA platforms cannot do
TextHOA started as a text messaging platform and grew an HOA around it. Every competitor bolted messaging on afterwards, or skipped it. That gap shows up on day one.
Two-way messaging
Residents reply. Answers land in the board inbox, threaded per member, urgent ones tagged first.
Voting by text
Reply 1 for yes, 2 for no. No download, no login, and a real quorum count.
Emergency alerts
Alert, follow-up, all-clear — one workflow for boil-water notices, outages, and storms.
Requests by text
A resident texts a photo and a sentence; it becomes a ticket with a category and an assignee.
Payment reminders
A schedule you set, with an escalating tone and delivery receipts attached.
Violation notices
Notices go by text with proof of delivery, so the notice itself is never the dispute.
Status updates
Residents hear the moment a request is triaged, scheduled, or closed.
Consent and audit log
Opt-in and opt-out captured, timestamped, and exportable. STOP and START handled natively.
Auto-responder (Pro)
Questions answered from your posted documents, instantly, with the citation attached.
| Platform | Starting price | Native SMS | Two-way | Voting |
|---|---|---|---|---|
| TextHOA | $19/mo | Native | ✓ | ✓ |
| PayHOA | $49/mo | Add-on | — | — |
| Buildium | $58/mo | — | — | — |
| HOALife | $199/mo | — | — | — |
| RunHOA | $33/mo | — | — | — |
Verify with each vendor before comparing head to head.
§ 02The assistant
It reads your governing documents so residents do not have to
Boards are volunteers, and most of the inbox is the same six questions. The assistant answers them over text from your CC&Rs, bylaws, and past announcements — and shows the section it took the answer from.
Answers from your CC&Rs
A resident texts "what’s the pet policy?" and gets the rule back with the article and section it came from.
Triage around the clock
Pool hours, parking, dues balance — handled in your community’s voice. The board only sees what actually needs a board.
Notices drafted in your voice
Describe a meeting reminder, a violation notice, or a storm alert. It writes from your last twelve months of announcements. You approve and send.
A resident FAQ in one pass
Reads your CC&Rs, bylaws, and announcements, then drafts the FAQ residents will actually use. Update the source, regenerate.
Statute lookup, cited
Ask what Davis-Stirling says about quorum and get the code section with a link, not a search results page.
Meeting summaries
Drop in a recording or a long thread; get minutes, decisions, and a recap short enough to text.
Ask the community
+1 (512) 555-0139
What's the pet policy?
Two domestic pets per lot, under 50 lbs, leashed in common areas. — CC&Rs Art. VII §3
Can I appeal that?
Yes — the board hears variance requests at the monthly meeting. Want me to add you to the agenda?
Grounded in your documents. If the answer is not in them, it says so and hands the thread to the board.
§ 03Proof of delivery
Every notice carries a receipt
"I never got the notice" is the sentence that ends most enforcement. Each message TextHOA sends is logged with a timestamp and a delivery state, per lot, exportable whenever counsel asks.
- Timestamped delivery state
- Per-lot consent history
- STOP and START handled natively
| 204 | M. Alvarez | OPT-IN | 03/14 09:12 |
| 211 | J. Whitfield | OPT-IN | 03/14 09:40 |
| 212 | R. Okafor | STOP | 04/02 18:07 |
| 213 | S. Bhatt | OPT-IN | 04/09 11:55 |
| 214 | D. Kim | START | 05/21 07:30 |
§ 04Violations
From the sidewalk to the notice in two taps
Walk the property, log what you see, attach a photo. The notice goes out on your schedule — text first, email as fallback — and escalation runs itself on the timeline the board set.
- Photo evidence on the case
- Escalation on a schedule
- Full activity trail
- 04/02 08:14Observed — trash bins at curb past collection day
- 04/02 08:15Photo attached · logged from the sidewalk
- 04/02 08:20Courtesy notice sent by SMS
- 04/02 08:21Delivered — receipt on file
- 04/09 08:00Auto-escalated — second notice
§ 05Who sees what
One platform, three very different readers
A vendor should never see the directory. A resident should never see the ledger. Access follows the role, by default.
- 201M. AlvarezOwner
- 202T. NguyenTenant
- 203P. SantosOwner · Secretary
- 204J. WhitfieldOwner
Run the association without living in email
Broadcasts, ballots, violations, and the directory in one place. Roles match how boards actually work — president, treasurer, secretary, board member.
- Role-based access
- Meeting and vote workflow
- Violation tracking
- 04/02 08:14Observed — trash bins at curb past collection day
- 04/02 08:15Photo attached · logged from the sidewalk
- 04/02 08:20Courtesy notice sent by SMS
- 04/02 08:21Delivered — receipt on file
- 04/09 08:00Auto-escalated — second notice
Serve several communities without a helpdesk
Requests, documents, and scheduled reminders keep residents unblocked. Each community gets its own number, so threads never cross.
- Maintenance requests
- Document storage
- Scheduled reminders
Ballot · Measure 3
Replace the north gate motor — $8,400 from reserves
Reply 1 — YES148
Reply 2 — NO31
179 of 214 voted · quorum met · one vote per lot
One place for updates, dues, and requests
Residents read announcements, pay dues, submit requests, and vote — from a phone, with nothing to install.
- Text and portal updates
- Online payments (soon)
- Maintenance requests
§ 06Why text
Mail gets thrown away. Email gets buried. Text gets read.
- 98%
- of text messages are opened, against roughly 20% of email
- 3 min
- median time before a text is read
- $19
- per month to start — about 2.5× under the nearest comparable plan
- 214
- lots reachable from one message, with a receipt for each
§ 07From the boards
What the volunteers say
"We stopped juggling four tools the first week. One tap to text a meeting reminder, violations logged from the sidewalk, and the directory finally stays current."
"It answers the same five questions residents ask all year — pool hours, pet rules, dues balance — before I ever see them. Saturday mornings are mine again."
"Texting 230 owners used to mean a spreadsheet and my personal cell. Now it is one message, drafted for me, with replies threaded per resident."
Ready to post
Send your first notice before lunch
Stand up the community, point the assistant at your CC&Rs, and text the whole association — with a receipt for every lot.
No credit card required